Administration

RTO Consultancy offers a proficient support team who are specialists in the field of RTO Administration. Whether you are setting up a new student management system and aren't sure where to start, or simply need an extra set of hands to process your student files, we are able to hit the ground running and support your RTO.

Our Administration Services

• Set-up of AVETMISS compliant student management system
• AVETMISS reporting including processing error reports
• Funding contract submissions and management
  (e.g. User Choice)
• All aspects of student enrolment and ongoing processing
• AQF compliant certificate & statement issuance
• Quality Indicator management & submissions
• Tuition Fee management
• Systems and processes set-up
• Systems and administration training
• Desktop publishing and formatting
• General administration support
• Temping

Benefits for your RTO

• Save time and money training staff in the specialist field of RTO administration
• Increase efficiency
• Provide a better service to your students

Client Testimonials

Evolution Training and Safety has had no non-compliances issued against the RTO and this would not have been possible without the professionalism and valuable knowledge that Sally possesses.

Evolution Training and Safety highly recommend Sally Petersen to any RTO, new or established, to provide ongoing support and advice in technical matters relating to maintaining accreditation as an RTO provider. Wayne Laundy
Queensland Training Manager
Evolution Training I must commend RTO Consultancy on the prompt and professional manner in all dealings with our organisation; it is refreshing to communicate with people who actually know what the client needs and who understand the importance of deadlines! John Von Reuth
Operations / Training Manager
Realistic Training Options RTO Consultancy have proven their level of expertise in administration and compliance, as a result CITEA have retained the team to oversee our RTO's management on a permanent basis. There is no doubt RTO Consultancy are at the top in their field. Peter Andersen
General Manager
CITEA

Schedule of Fees

Student Administration

Service	Fee
Student Set-Up Enrolment data Qualification and assigned to profile Funding source (contract and schedule number)	$10/student
Processing Per Unit of Competency	$10
Qualification and Statement of Attainment Issuance	$10/student
Regulatory Submissions Loadshifting WHS	$15/student

AVETMISS Submissions

Monthly AVETMISS submissions: 1-10 Reportable Students Including error reports completed prior to the last day of the month	$150/month
Monthly AVETMISS submissions: 11-25 Reportable Students Including error reports completed prior to the last day of the month	$300/month
Monthly AVETMISS submissions: 26-50 Reportable Students Including error reports completed prior to the last day of the month	$450/month
Monthly AVETMISS submissions: 51-100 Reportable Students Including error reports completed prior to the last day of the month	$800/month
Monthly AVETMISS submissions: >100 Reportable Students Including error reports completed prior to the last day of the month	POA

General RTO Administration

Student Management System Set-Up (≤10 Qualifications) Qualifications, units of competency, classes (profiles), template certificates and statements of attainment, assessment tool links, resources, contract and schedule numbers	$2,575
Quality Indicator Submission 30 June (annual) Employer and Learner Surveys (excluding data entry) Competency Completion (excluding data entry)	$1,000
Training	$1,000/day
Registration Currency Updating of details Re-registration applications Extension to Scope Submissions	$65/hour
Administration tasks as required	$65/hour

Our fee excludes any fees or charges payable to the National Regulator or other statutory authorities; it also excludes costs associated with student management system licences, travel, accommodation, GST, and postage. Any expenses are passed on at cost price. Most services require input from Directors and General Staff who must make themselves available as required. Fees are reviewed annually and invoiced monthly.

Example of how it works

1. Select the administration services you require
2. We will allocate an expert RTO Administrator for your organisation
3. We will consult with you to customise and personalise the services
4. Send us your student documentation (e.g. assessment summary forms)
5. Remotely we will complete your administration
6. Hard-copy documentation will be posted out
7. Confirmation of completed tasks will be emailed to the RTO

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Compliance

Quality and compliance for RTOs is complex and ever-changing. Because our consultants are immersed in the industry, their expertise, contacts, and years of experience will provide you with the most professional and reliable service. We understand the various National and State regulatory standards and have solid relationships with both industry and Government. No matter how big or small the task or problem; we will find the best solution for you.

Our Compliance Services

• RTO set up and re-registration
• Internal audits
• External audit preparation
• Training & Assessment Strategy development
• Course accreditation
• Professional development
• Policy and procedure review and development
• CRICOS applications
• Scope management
• Compliance scheduling
• Assessment tool development and validation

Benefits for your RTO

• Save $$ by instilling a culture of quality and compliance within your RTO
• Current advice
• Industry updates
• Peace of mind

What Our Clients Say

Maciek has been an integral part of the success of our initial registration process. Knowing that he is there for support and for advice without pushing services has worked well for us. Sue Hubbard
Director
Learning Partnerships in Business The Institute for Learning Practitioners has been extremely happy with the services provided by RTO Consultancy. We have found their service friendly and professional, as well as extremely efficient and cost effective. Kerry Brocks
Founder
Institute for Learning Practitioners Thank you Maciek, your support and help in my RTO business has been outstanding, educational and above all, enjoyable. It is a pleasure doing business with you and I know we will be doing a lot more. I would not hesitate in recommending RTO Consultancy and Maciek Fibrich to anyone. Bernie Hatten
Director
Top Rider We are delighted to be continuing our relationship with you. We thank you for your professionalism, dedication and Innovative support for our RTO over the past years. Angela Cowan
Principal/RTO Director
Advanced Education Colleges VM Learning has been dealing with the RTO Consultancy team for the last two years and have found every aspect of their service delivery to be highly competent and client focused. They seem to be 'jack of all trades and masters of all'! It is a pleasure to deal with a highly experienced team of professionals who are at the leading edge of their game. We look forward to being business partners with RTO Consultancy well into the future! Reay Mackay
Managing Director
VM Learning

Schedule of Fees

Service	Fee
Consultation with the director (Maciek Fibrich)	$160/hour or $1200/day $200/hour or $1500/day
Internal Audit	$1200/day
Assessment Validation 3-4 units completed per day	$160/hour or $1200/day
Training Resource Validation 3-4 units completed per day	$160/hour or $1200/day
Policies and Procedures Product to meet the SNVR /AQTF / AQF Staff Training (2 days)	$8,000
Training & Assessment Strategy development	$550/strategy
Initial RTO Set-Up	$15,000
Course development and accreditation consultancy	$160/hour or $1200/day
Professional Development	$1200/day

Our fee excludes any fees or charges payable to the National Regulator or other statutory authorities; it also excludes costs associated with student management system licences, travel, accommodation, GST, and postage. Any expenses are passed on at cost price. Most services require input from Directors and General Staff who must make themselves available as required. Fees are reviewed annually and invoiced monthly.

Example of how it works

1. Advise us of the services you require
2. We will conduct the service remotely or on-site as you require
3. Follow-up information and documentation is provided efficiently
4. We are available on an ongoing basis as tasks and queries arise

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On-Call Support

Due to the complex and ever-changing nature of the 'RTO World' you may often find yourself overwhelmed, confused or unsure of whom to contact. Our consultants are on-hand to support you with any problematic queries that may arise, 5 days a week and within a 24-hour turnaround. Being immersed in the industry, our consultants are experts in RTO management, compliance and administration – if we don't know the answer we will find it for you!

Our Subscription Services

• Bank of resources
• High-level RTO management support by a team of experts at a fixed daily rate
• On-call support:
  • response within 24 business hours
  • Assistance with:
    • Standards' interpretation and application
    • Initial complaint and support
    • Re-registration
    • Administration
    • Scope management
    • Form submission
  • Product and industry advice
• Full subscription to RTO Management Magazine (4 issues/annum)
• 10% discount on other RTO Management Group services including training room hire, consultancy services, My Colour Box graphic design & print, Australian Academy of RTO Management training and professional development.
• Monthly news updates of the VET industry
• Information on availability of funding

Benefits for your RTO

• Peace of mind
• Current and expert advice
• Industry updates
• Professional development (magazine)

Schedule of Fees

Expert support for the price of a cup of coffee.

Example of how it works

1. Sign up for the On-Call Support service
2. Contact us via phone, email, or web anytime a new query arises that you can't sufficiently address
3. We will respond within 24-hours
4. Any follow-up will occur in a timely manner
5. You will receive a copy of RTO Management Magazine quarterly
6. You will receive monthly VET sector updates via email

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